Each business must back up their data regularly. This is because, without data, your business will definitely fail. Small businesses have various means to choose from to keep their data secure and safe, and it is important to choose the right service.
Having compromised or losing data cannot only create a brand nightmare, but it will also cost a lot of days and a huge amount of money to recover, resulting in a great sales hit. PricewaterhouseCoopers reported that most of the businesses that lose their data go out of business within a year.
The proper provider depends on the company’s needs and size, as well as the complexity the owner requires and the control needed. All the small businesses can be grouped into three categories: about to become large, mid-market, and small.
Very small businesses usually do not have dedicated IT staff, and they have little desire to spend a lot of money on technology. For these sized businesses, the best data backup strategy is a cloud-based service where they are only required to pays a monthly fee, and all of its data is housed in the cloud or online. The data is automatically backed up, and the business would be able to access the data easily whenever the need arises. It also eliminates capital expenditure, and there is no complexity.
Mid-market small businesses normally have an IT staff that is conversant with technology. They desire technology, but they do not need something too detailed and complex because they do not have a lot of capital to capital to invest in IT. These sized businesses deserve a storage appliance. Adopting the usage of storage appliances will help the small business as it will have control over data, but it is still void of many of the complexities of an expansive system.
The final category is small businesses that are on the cusp of being large. The business is large and complex, and willing to spend invest in software, infrastructure, and expertise required for a complicated back-up data system. Such business with detailed and complex data-backup requires an onsite system. Companies in this category need to control all aspects of its recovery and data backup and has the skilled employees to handle the task.
However, regardless of the back-up plan that you will adapt, you must ensure that it works with a reliable and credible vendor with a good track record.
If you have few files that you wish to backup, there are various simple ways that you can finish a successful data backup for your most critical computer files, and most of them can be totally automated so that the whole process of data backup is simplified. Online file backup is the most popular because the data is stored within cyberspace where it can be accessed from anywhere. CD (Compact Disks) and DVD (Digital Versatile Disk) are other options for file backup that are cheap and quick. The other alternative is to use a hand drive for your files backup. When a second internal hard drive for your files backup, is installed properly, it remains invisible to unscrupulous characters or hackers on the internet.
The traditional method for files backup needs a DVD or CD burner and a compatible disk to store the data on. This method is quick to complete, and files are saved only when there is a need. DVDs AND CDs are convenient to carry from one place to another. However, the demerit of this method is that disks have limited storage capacity, and they can be damaged easily resulting to loss of data.
Online data backup is another amazing method for data backup. It is the easiest but most costly method. To use online data backup, a storage provider is designated, and a setup process kicks off as a user goes online. This method enables you to get access to your data from anywhere so long as there is the internet.
Using a second hard drive to back up your data is another recommendable option that is better than using DVDs and CDs. It can be automated without experiencing monthly cost. It is easy to use, but it may require technical knowledge. You require an external or internal hard drive, link it to your computer ensuring that you follow the instructions and command your computer to backup your data on that hard drive.
The other methods for file backup are online email accounts, zip drives, and networking the systems of two computers.
To make the best choice for your data backup, you have to consider the cost, security, and size of your data.